Job Title: Food & Beverage Admin

Location: Roberts Centre Wilmington Ohio

Department: Food & Beverage

Reports To: Food & Beverage Director/Executive Chef

Job Summary:

The Food & Beverage (F&B) Admin plays a pivotal administrative role in supporting the efficient operations of the kitchen and food and beverage department. This position focuses on maintaining the financial and organizational aspects of a large-scale kitchen, ensuring smooth day-to-day functionality while collaborating with leadership and team members.

Key Responsibilities:

Administrative Support:

• •Conduct monthly inventory of food, beverages, and supplies, ensuring proper documentation and reconciliation.
• •Prepare and manage staff schedules to optimize labor efficiency and ensure proper coverage.
• •Handle invoices and payments, including verifying accuracy, coding to appropriate accounts, and ensuring timely submission to accounting.
• •Serve as the primary point of contact for vendors, managing relationships and ensuring timely communication regarding orders, issues, and deliveries.
• •Oversee the receiving process to confirm the quality and quantity of delivered goods match purchase orders.
• •Monitor vendor contracts and pricing agreements to ensure cost-effectiveness and adherence to budgets.

Vendor Relations and Receiving:

Accounting and Compliance:

• •Maintain records of purchases, expenses, and inventory adjustments for audit and compliance purposes.
• •Collaborate with the finance team to address any discrepancies or outstanding issues related to accounts payable.
• •Ensure compliance with health and safety regulations and food storage standards.

Operational Efficiency:

• •Support the kitchen team with logistical and administrative tasks to ensure a seamless operation.
• •Identify opportunities for process improvement and cost savings in administrative workflows.
• •Assist in preparing reports and presentations for leadership as needed.

Qualifications:

Education:

High school diploma or equivalent required; an associate’s or bachelor’s degree in hospitality management, business, or a related field is a plus.

Experience: 

• •Minimum of 2 years of administrative or operational experience, preferably in food and beverage or hospitality.
• •Proficiency with financial reporting and inventory management systems.

Skills: 

• •Strong organizational and multitasking abilities.
• •Proficiency in Microsoft Office Suite, particularly Excel, and experience with scheduling software.
• •Excellent communication and interpersonal skills.
• •Attention to detail and ability to meet deadlines in a fast-paced environment.

Physical Requirements:

• •Ability to lift and carry items up to 25 lbs.
• •Frequent sitting, standing, and walking within the facility.

Compensation and Benefits:

• Competitive salary based on experience.

• Comprehensive benefits package, including health, dental, and vision insurance.

• Opportunities for professional growth and development.

The Holiday Inn Roberts Centre is managed by Columbus Hospitality Management, a company committed to providing quality service and memorable guest experiences in a positive and welcoming work environment. We are focused on supporting the needs of our team through our commitment to the family/work life balance and by providing development opportunities.

We are proud to be a Drug Free Workplace/EOE. All applicants will be required to submit to a background check prior to employment.